Three things your note should communicate
Which position did you apply for? What single fact makes your experience relevant? What modest action are you requesting? A message that answers those three questions is much more useful than 'just checking in on my application.'
Don't assume any recruiter at the company manages your vacancy. If their recruiting scope is unclear, simply ask whether they cover that function or know the right person.
Who is worth contacting?
Different people can help in different ways. Check each person’s actual function before you send a message.
Recruiter for the job family
Best when their publicly available role aligns with the department, location, or specialty behind the opening.
Talent acquisition lead
Potential secondary contact when you need direction, not someone to pressure into intervening.
A credible hiring-team contact
Useful when you can verify a connection to the role. Never invent a hiring relationship.
Five steps you can take
- 01
Keep the exact job title
Refer to the title you actually applied for. Don't invent a requisition number or claim the role is still open.
- 02
Verify the recipient
Check whether this person works in recruiting for that business unit or another relevant function.
- 03
Choose one relevant qualification
Briefly mention a project, responsibility, or specialization, not your entire resume.
- 04
Send one clear note
Say you applied only if true, explain the fit in everyday language, and ask whether they're involved.
- 05
Allow space for a reply
One considerate follow-up may be appropriate. Continue other applications and conversations in the meantime.
A message that sounds like a person
This is an illustrative example, not a verified contact or a promise of an opening. Tailor it to your own truthful experience.
What to avoid
- Sending a context-free 'checking in' message
- Asking someone to guarantee an interview
- Following up repeatedly across multiple people on the same team
Questions people ask
When should I message a recruiter?
There is no universal timing rule. Respect any employer-provided timeline and avoid multiple notes in quick succession.
What if nobody replies?
A single polite follow-up may be reasonable. Silence isn't a reason to escalate endlessly.
Should I attach my resume?
Offering it is fine. Don't claim you attached it unless you actually did, and follow the employer's application instructions.